About Acennan.

Every business decision rests on the records underneath it. When those records are wrong, the people best placed to use them end up checking them by hand instead.

Acennan exists to close that gap: automation for the checking, your judgement for the decisions. It works with the systems you already have — several at once — rather than asking you to move to a new one.

I'm Chris Proczkowski. I spent years developing data management systems and processes inside the operations and finance division of a global document technology and services business, working with client databases that ran into the thousands of records. I later formalised that grounding with an AAT Accounting Technician Diploma in 2016.

I watched, repeatedly, the same pattern: talented people forced to manually verify data they couldn't trust, doing the work once, then doing it again six months later when the same records had drifted out of date. The cost is invisible until you add it up — and by then it has compounded across every system the business runs on.

Acennan is the service I wanted to be able to hand those teams.

Records rarely go wrong all at once. They drift, a little at a time, in four ways.

Status that has moved on. Companies are dissolved, struck off or wound up; they change their name or move their registered office. The copy in your CRM, your accounts software and your spreadsheets stays as it was. We check each company client against the register and show you where yours has fallen behind.

Systems that disagree. The same client, held in two systems, with a different phone number, email address or main contact in each. Nobody knows which is current until someone uses the wrong one. We put both side by side.

Quiet duplicates. Hartwell & Co Ltd, Hartwell and Co, Hartwell & Company — one client entered three times over years of staff changes and system moves. We show you likely duplicates within each system, side by side, and leave the decision to you.

Records nobody can check. Sole traders and partnerships aren't on a public register, so for those clients we compare what your different systems hold instead. Your report tells you how many of your records fall into this group, rather than quietly counting them as clean.

None of these is a catastrophe on its own. Together they're a slow tax — on time, on outreach, and on how far you can trust your own records. The work is finding them, and then noticing when they come back.

Every engagement starts with a discovery call. We take time to understand your trusted data sources, the problems you face keeping them current, and how your data will be transferred to us — including the encryption and security controls that apply to it. We then walk you through how we identify and verify the records in each source.

We work from an export of whatever combination of systems you use — CRM, accounts software, practice or job management, spreadsheets, or all of them at once. The checking happens on our side, on a copy, so none of your systems needs to change for us to do our job.

Acennan is built around a single principle: we never change your records. We read an export, we report what we find, and every change is made by you, in your own systems — or not at all.

Every finding shows your value, the official value and the source, graded by how much judgement it needs. You decide what to act on, at your own pace — and a finding you disagree with costs you nothing.

You can also tell us, field by field, which of your systems to go by when two of them disagree — your CRM for phone numbers, say. The report then shows that system's value as your preferred one, with the other beside it, so you make that decision once rather than every month. You can change the rule at any time.

A report of every record where something has changed since last month, or confirmation that nothing has, showing which system each change was found in so you can see which one is drifting. It also shows your current score and how it has moved since last month. Each month starts with a fresh export from you.